This time of year, the words risk management may bring to mind hanging lights on a ladder or bending your knees when digging out boxes of decorations. In either instance, a little bit of planning and forethought can go a long way, and the same is true when it comes to facility maintenance. Fortunately, computerized maintenance management systems can help keep your facility safe year round.
Here's a philosophical question for you: what is risk? And for that matter, how do you manage it? Risk comes in all forms - it can be the threat of damage to your property or your facility, and it can also be danger to the health and well-being for the people who work at that building. Risk can affect everything from the efficiency of your operations to the safety of employees. Managing that risk, then, is a pretty big undertaking. The National Science Foundation recently called risk management both an art and science of planning, assessment and execution. While it does require a bit of effort on your part, with the right steps you'll soon be able to call yourself Einstein Van Gogh, because you'll be master at this kind of management.
If you want to keep incidents down to a minimum, then you'll first want to get organized with a computerized maintenance management system. A CMMS, such as MaintenanceEdge, is a kind of management software that lets you track all aspects of your maintenance. Work orders, repair history and cost are all compiled into one program for your convenience. That way, you can identify problems as they develop in real-time and not just after all the festivities have died down.
MaintenanceEdge can provide obvious financial benefits, allowing you to track cash flow and pinpoint cost inefficiencies. The advantages of management software don't stop with money. It can also assist in the prevention and minimization of accidents and disasters. With a better record of routine inspections and maintenance, you can avoid risky situations by creating more efficient schedules for staff and following up on equipment checks before they fall by the wayside.
Deck the halls with risk plans
Once you have your management records up and running, you will want to develop a more effective risk management plan. This plan should utilize your maintenance software to determine easy and effective ways to assess and handle situations. It should also be posted in your facility so everyone on staff is aware of the fail safes in place to prevent risk and disaster.
The National Science Foundation has already provided an extensive list of what makes an effective plan. In addition to being able to identify risks and assign responsibilities for management, this plan should also allow you to track the progress of your risk reduction. You should also set routine evaluations of your risk management plan and monthly benchmarks for you to try to hit.
Final notes on risk
As with all of your holiday plans, risk management plans are only as valuable as the time that you put into them. A CMMS such as MaintenanceEdge helps you make the most of your time and efforts.
Click the link below to see how a CMMS can help with risk management.